UETN October 19 meeting record
Source: https://go.boarddocs.com/ut/uen/Board.nsf/goto?open&id=B5GVU3815BB5
Text from the preserved local page.

UTAH EDUCATION TELEHEALTH NETWORK BOARD MEETING MINUTES
DRAFT October 19, 2018, 9:00am AM
Dolores Dore Eccles Broadcast Center and IVC
IN ATTENDANCE
Ray Walker
David Long
Sydnee Dickson
Ben Dalton*
Colleen Eggett
Gary Koeven*
Robert Wagner*
Tami Pyfer
David Brotherson*
Mike Bouwhis
Guests and UETN Staff:
Ray Timothy
Rick Gaisford
David Jones-Attorney General’s Office
Lisa Kuhn*
Rich Finlinson
Troy Jessop
Michelle Dumas
Justin Brooksby
Please see attached sheet for guest attendees that were in attendance
*IVC Connection & conference call
The link for the recorded material can be found here:
http://www.kaltura.com/tiny/7g6yp
Welcome and Introductions
Ray Walker welcomed those in attendance to the October 2018 UETN Board Meeting.
Tab 1.1Minutes
Ray asked Board members if there were any corrections or additions to the August 17, 2018 meeting minutes that are attached.
A motion was made by Colleen and seconded to approve the minutes. THE MOTION CARRIED.
Ray asked Board members if there were any corrections or additions to the October 1, 2018 meeting minutes that are attached.
A motion was made by David and seconded to approve the minutes. THE MOTION CARRIED.
1.2 Public Comments
Ray Walker at this time opened up the meeting to Public Comments regarding the EBSCO Library. Ray shared that they would allot 15 minutes and each person speaking would have 2 minutes.
Ray called on the following people and as they introduced themselves they said whether they were for or against turning the EBSCO link back on.
Peter Bramberg-SLC Public Library-For
Merilee Boyack-Exec. Director Family Watch International-Against
Wanda Mae Huffaker-SLC Public Library-For
Karen Varner-Citizen-Against
Tina Johnson-Citizen & Librarian-For
Diane Fisher-Educator-Against
At this time Ray thanked those in attendance for taking time out of their day to join the meeting and to those who made public comments.
2.1 EBSCO Library
Ray Walker gave a brief summary of the issue and shared that all of the materials regarding this can be found in the BoardDoc materials and there is also a link which can be found in Tab 2.1. At the October 1 meeting the Board voted to leave the EBSCO K-12 system off and not available until further research could be done to assure that the students are safe in this type of environment and also to research current tools that are out there to make sure we don’t have this issue in those other products that we have discussed. UEN was also tasked with continuing to test the EBSCO system in the K-12 setting
s
.
Ray asked the Board members to refer to all of the reference materials that can be found in Tab 2.1 The following information is attached:
Additional measures from EBSCO
Testing and update to the Board
Summary of public comment regarding EBSCO part 1 & 2
At this time Ray opened up the meeting to discussion from the Board members and to share the opinions or decisions from the organization that they represent.
Rick Gaisford – Chair-UEN Advisory Council – The Council was in agreement for turning back on the K-12 access
Tami Pyfer at this time highlighted the additional measures EBSCO and UEN have done to assure that the additional filtering has been doneand thatupdates are being done going forward. For a complete list of these please refer to Tab 2.1 handout 1-Additional Measures from EBSCO Oct 12.
Sydnee Dickson-USBE Board voted to turn EBSCO back on based on the measures that are attached. Ongoing monitoring must continue.
Colleen Eggett- thanked UEN for all of their hard work around the testing on the EBSCO database.
Colleen shared that the state libraries are in favor of turning EBSCO back on.
Ray Timothy-shared with the Board what UETN’s role is and how seriously they take the complaints that came in regarding this topic. Ray also shared that based on the measures taken he felt very comfortable with turning EBSCO back on.
Tami reiterated that the information Karen Varner made during her public comments could not have been found through the K-12 portal as it was shut down. Tami also asked if students in public schools are required to use EBSCO? The answer is no-they have a choice and EBSCO is not the sole source.
Sydnee also asked the question regarding access to EBSCO-it can be reached directly through other ways, not always through the UEN portal.
Rick shared that EBSCO is a database that aggregates other materials and resources.
Ray also brought up the point that if a parent had access to the public library link, the student could get access to that portal by using the parent’s link. Schools and home access will have different levels of monitoring.
Mike confirmed that there is training at the school level and the library level.
David thanked the UEN staff for all that they have done. He shared that he is one of the trainers regarding this information and that filtering can only do so much, it also needs to continue at the home level.
Ray brought the discussion to a close and recapped all of the information shared above.
Colleen made a motion to reinstate EBSCO immediately on the UEN K-12 website. An amendment was made to the motion to add the monthly monitoring by the UEN Advisory Council. Ray asked that a counter motion be made to better address the issues. Ray moved and Sydnee seconded that the Governing Board reinstate the links to Utah’s EBSCO K-12 databases with additional restrictions in place. Re-activate the Utah Online Library Committee, to review any issues concerning all databases that are being used (e.g. EBSCO, World Book, Gale.). This committee may include membership from: UETN Board Member; Chair or Online Library Committee; Librarians; Parents. Ensure measures are in place that will help prevent future issue from recurring. Examples of these measures include: new filtering software that searches titles, keywords, and full text of journals in the database, restricting journals in the K-12 instance to those that are age appropriate, and working closely with public, K-12 and academic library constituents. If any future incident of pornographic material is reported to UETN, UETN staff will take immediate action to verify and immediately remove the offending material from the K-12 instance or if unable will immediately disable access to the K-12 EBSCO database until it can be resolved. THE MOTION CARRIED.
2.2 Break
The Board took a 10 minute break.
2.3 Membership of Advisory Councils
Ray Walker asked the Board members to refer to the information that can be found in Tab 2.3 regarding the recommended names to fill the vacancies on the Advisory Council and on the Technology Advisory Committee.
A motion was made and seconded to approve the names that were submitted to fill the vacancies on the two Councils. THE MOTION CARRIED.
3.1 FY20 Legislative Request
Ray Timothy asked the Board members to refer to the attached draft FY2020 Funding Request. Ray advised that the four requests needed to be prioritized and asked for input from the Board members on this
. A motion was made and seconded to approve the budget as submitted but to change the prioritization to be:
1-Growth
2-Equipment and backbone
3-San Juan Fiber
4-UtahFutures
THE MOTION CARRIED.
3.2 Executive Director’s Report
Ray Timothy briefly highlighted a few key topics and they included:
*Chairman Pai’s visit and how impressed he was with the representation of schools, libraries and health care for his meeting. Ben Dalton did a great job showcasing his area of the state and how creative his district has gotten.
*SHLB Conference-Focus on E-rate and Rural Health Care programs.
*Governor’s Education Excellence Commission - Focus was on School Safety
*Upcoming GOMB meeting on Monday to present UETN’s Legislative Funding Request
3.2 Advisory Council Reports
Rick Gaisford reported to the Board members that their materials can also be found on BoardDocs. Rick shared that he was reelected to the chair position for this next year and that the recommended names for new members has been submitted to the Board. Rick also shared that the Council had the EBSCO discussion and that the Council was in agreement to turn the website back on.
Ray Timothy gave a brief update on the UTN Advisory Council meeting which immediately followed the ending of the NRTRC Conference. There was great attendance at this conference. UTN is also working on the connection policy and the Gig strategy.
Gary Koeven gave a brief update on the Technology Advisory Committee and that their materials can be found in the links in Tab 3.2.
4.1 Announcements and FYI Items
Ray shared that starting November 1
st
on channel 9.4 NHK World Japan channel will start broadcasting.
Start watching for advertising to appear on public transportation on UtahFutures American Graduate.
Upcoming STEM Fest is October 23
rd
and 24
th
.
UEN Professional Development has launched a new podcast called “UEN’s Homeroom”.
4.2 Next Meeting
The next meeting will be Wednesday December 5, 2018, 9:00a.m. at the Eccles Broadcast Center.
A motion was made and seconded to adjourn the October meeting. THE MOTION CARRIED.
Respectfully submitted,
Denise Elwood
UETN Board Secretary